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Tickhill Town Council

  

COMPLAINTS PROCEDURE

Adopted on May 2017

 

Tickhill Town Council is committed to providing a quality service for the benefit of the people who live or work in its area or are visitors to the locality. If you are dissatisfied with the standard of service you have received from this council, or are unhappy about an action or lack of action by this council, this Complaints Procedure sets out how you may complain to the council and how we will try to resolve your complaint.

 This Complaints Procedure applies to complaints about council administration and procedures and may include complaints about how council employees have dealt with your concerns.

 This Complaints Procedure does not apply to complaints by one council employee against another council employee, or between a council employee and the council as employer; these matters are dealt with under the councilís disciplinary and grievance procedures.

 

Complaints against councillors

 

Complaints against councillors are covered by the Code of Conduct for Members adopted by the Council on 18th June 2016 displayed on the Tickhill Town Council website.

 

Council decision making

The appropriate time for influencing Council decision-making is by raising your concerns before the Council debates and votes on a matter. You may do this by writing to the Council in advance of the meeting at which the item is to be discussed. There will also be the opportunity to raise your concerns in the public participation section of Council meetings. If you are unhappy with a Council decision, you may raise your concerns with the Council, but Standing Orders prevent the Council from re-opening issues for six months from the date of the decision, unless there are exceptional grounds to consider this necessary and the special process set out in the Standing Orders is followed.

Council Procedures and Administration

You may make your complaint about the councilís procedures or administration to the Clerk. You may do this by appointment to be made 5 days in advance, by phone, or by writing to or emailing the Clerk. The addresses and numbers are set out below.

Wherever possible, the Clerk will try to resolve your complaint immediately. If this is not possible, the Clerk will normally try to acknowledge your complaint within five working days.

The Clerk or Chairman shall bring any written complaint which has not been settled to the next meeting of the Council and the Clerk shall notify the complainant of the date of the meeting. The complainant will be offered the opportunity to explain the nature of the complaint to the meeting. The Clerk shall consult with the Chairman/Vice Chairman to consider whether the written complaint warrants discussion at a Council meeting in the absence of the press and public, with the decision on the complaint announced at the Council meeting in public.

If you do not wish to report your complaint to the Clerk, you may make your complaint directly to the Chairman of the Council who will report your complaint to the Council.

Actions of the clerk

If the complaint is made against the actions of the Clerk, the Chairman will present the complaint to the Council for consideration at a meeting held in the absence of the press or public.

Notifications of outcome

The Clerk or the Council will investigate each complaint, obtaining further information as necessary from you and/or from staff or members of the Council.

The Clerk or the Chairman of the Council will notify you within 20 working days of the outcome of your complaint and of what action (if any) the Council proposes to take as a result of your complaint. (In exceptional cases the twenty working days timescale may have to be extended. If it is, you will be kept informed.)

 

If you are dissatisfied with the response to your complaint, you may ask for your complaint to be referred to the full Council and (usually within eight weeks) you will be notified in writing of the outcome of the review of your original complaint

 

Letters to:

Mrs M. Cannings-Clough

Clerk to Tickhill Town Council

24 Vine Road Tickhill DN11 9EP

 

 

After 1st July 2017

The Pavilion Tithes Lane Tickhill DN11 9QN

 

Tel: 07591175630

E mails to: tickhillcouncil@gmail.com

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